ALUMNI PROGRAM GUIDELINES
The U.S. Embassy announces guidelines for the 2019 ESF-funded Alumni Program. Pending the availability of funds, this program allows the U.S. Embassy to provide support for U.S. Government (USG) alumni activities.
January 15, 2019
May 15, 2019
The Program allows a post to provide individual grants to Georgian USG alumni, for activities that support Georgia’s democratic advancement, western integration, economic growth and development of entrepreneurship. The maximum amount of funds that may be requested is $24,000 (pending the availability of funds). Grant proposals must support projects that address a tangible need in a community and have measurable outcomes. Applicants may develop partnerships with relevant stakeholders, including the public and/or private sector as well as local organizations, where applicable.
Eligibility is limited to the alumni of U.S. government-sponsored exchange programs, who are citizens or residents of Georgia.
The maximum project period is one year. Construction, charitable and for-profit projects are not eligible for funding under this program. If a group of alumni cooperates to submit the joint project, the requested amount cannot exceed $24,000. The submitting applicant should be an individual alumnum or the group of alumni, but the grant can be awarded to the organization partnering in the project.
Materials published under these grants must be reviewed and approved by the Embassy prior to dissemination.
- The proposal should include:
- The completed application form.
- CVs of applying alumni and the key personnel.
- Letters of support from project partners describing the roles and responsibilities of each partner (if applicable)
- Official permission letters, if required for project activities
PLEASE FILL OUT THE ATTACHED APPLICATION FORM. (Word, 53 Kb)
- All documents are in English
- All budgets are in U.S. dollars
- All pages are numbered
- All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.
Guidelines for Budget Justification
Personnel: Salaries and honorariums can be funded (including the applying alumni) and should include the income tax. Please describe the salaries of staff who will be working directly on the project and the percentage of their time that will be spent on the project.
Travel: Estimate the costs of travel and per diem for this project. It may include driver’s salary, hiring fee of the car or the fuel cost. If the project involves international travel, include a brief statement of justification for that travel. In case of the travel grant applicant is required to obtain travel insurance and provide U.S. Embassy with a copy of the insurance.
Supplies: List and describe all the items and materials that are needed for the project.
Other Direct Costs: Describe all other costs directly associated with the project, which do not fit in the other categories. “Cost Sharing” refers to contributions from the organization or other entities outside the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Food: Food and refreshments costs for conferences and networking events are allowable up to 10% of the total project costs.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages and entertainment.
The budget should include VAT and income tax.
The U.S. Embassy Public Affairs Section administers the program.
If you have any questions about the grant application process, please contact PAS at TbilisiGrants@state.gov
Please submit your project proposals via electronic mail at TbilisiGrants@state.gov and include the program name (Democracy Outreach/Alumni Program) in the subject line.
Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.
Please submit your grant proposal before the following deadlines:
January 15, 2019
May 15, 2019
The applicant can submit proposals on both deadlines, one application on each call.
While final approval of grants is carried out in Washington D.C., the technical review process may last up to two months.
An information session for the 2019 cycle of the Alumni Grants program will be held on:
- Wednesday, December 12, 2018, at 3 PM at the U.S. Embassy in Tbilisi.
- Thursday, December 20, 2018, at 3 PM at the U.S. Embassy in Tbilisi.
Please contact us no later than 1 (one) day prior to the session date to reserve your place. Please call 032 227 77 13 or email your and other visitors full name to TbilisiGrants@state.gov