ALUMNI Grants (PAS)

ALUMNI PROGRAM GUIDELINES

 

The U.S. Embassy announces an open competition for the 2020 ESF-funded Alumni Program.  Pending the availability of funds, this program allows the U.S. Embassy to provide support for U.S. Government (USG) funded exchange programs alumni activities.

Funding Opportunity Title: Alumni Grants
Program Funding Opportunity Number: PAS-Tbilisi-FY20-03-Alumni Grants Program
CFDA Number: 19.900

PROGRAM DEADLINES

Please submit your grant proposal before the following deadlines:

  • March 20, 2020
  • June 12, 2020

PROGRAM DESCRIPTION

The Program allows post to provide individual grants to Georgian USG alumni, for activities that support Georgia’s democratic advancement, western integration, gender equality and social inclusion, cybersecurity and cyber education, economic growth and development of entrepreneurship.

The maximum amount of funds that may be requested is $20,000 (pending the availability of funds).  Grant proposals must support projects that address a tangible need in a community and have measurable outcomes.  Applicants may develop partnerships with relevant stakeholders, including the public and/or private sector as well as local organizations, where applicable.

Eligibility is limited to the alumni of U.S. government-sponsored exchange programs ((https://alumni.state.gov/list-exchange-programs)who are citizens or residents of Georgia. Alumni from different exchange programs may submit a joint project as a team.

Maximum project period is one year. Construction, charitable and for-profit projects are not eligible for funding under this program. If a group of alumni cooperate to submit a joint project, the requested amount cannot exceed $20,000.  The submitting applicant should be an individual alumnus/alumna or the group of alumni, but the grant can be awarded to the organization partnering in the project.

Materials published under these grants must be reviewed and approved by the Embassy prior to dissemination.

THE APPLICATION

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement will be ineligible.

Proposal should include:

  • SF424 (Application for Federal Assistance – Individuals)
  • SF424A (Budget Information for Non-Construction programs)
  • Completed Alumni Application Form 2020.
  • CVs of applying alumni and the key personnel.
  • Letters of support from project partners describing the roles and responsibilities of each     partner (if applicable)
  • Official permission letters, if required for project activities.

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity;
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
  • All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.

RAR files will not be accepted.

Budget Guidelines

Applicants must submit a detailed budget and budget justification. Line item expenditures should be listed in the greatest possible detail. Budgets shall be submitted in U.S. dollars and final grant agreements will be conducted in U.S. dollars.

Personnel:  Salaries and honorariums can be funded (including the applying alumni) and should include the income tax. Please describe the salaries of staff who will be working directly on the project, and the percentage of their time that will be spent on the project.

Travel:  Estimate the costs of travel and per diem for this project. It may include driver’s salary, hiring fee of the car or the fuel cost.  If the project involves international travel, include a brief statement of justification for that travel. In case of the travel grant applicant is required to obtain travel insurance and provide U.S. Embassy with a copy of the insurance.

Supplies:  List and describe all the items and materials that are needed for the project.

Other Direct Costs:  Describe all other costs directly associated with the project, which do not fit in the other categories.

“Cost Sharing” refers to contributions from the organization or other entities outside the U.S. Embassy.  It also includes in-kind contributions such as volunteers’ time and donated venues. Inclusion of cost share is not a requirement of this opportunity

Food:  Food and refreshments costs for conferences and networking events are allowable up to 10% of the total project costs.

Budget should include VAT and income tax.

Budget Restrictions: Alumni Program does not support the following activities or costs, and the selection committee will deem applications involving any of these activities or costs ineligible:

  • Administrative staff salaries, office space, and operational expenses exceeding 30% of total requested amount.
  • Construction programs
  • Alcohol or entertainment (e.g. hiring DJ for closing ceremony)
  • Charitable or the provision of direct social services to a population
  • Support or opposition of political activity
  • Programs that support specific religious activities
  • Fund-raising campaigns
  • Venture capital, for-profit endeavors, or charging a fee for participation in the project
  • Individual scholarships
  • Personal development
  • Programs that duplicate existing programs

PROGRAM COORDINATION

The U.S. Embassy Public Affairs Section administers the program.

If you have any questions about the grant application process, please contact PAS at: TbilisiGrants@state.gov

The grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals.

Payment Method: All payments will be made through Electronic Funds Transfer.  The award document will specify the frequency of transfers.

Please submit your project proposals via electronic mail at TbilisiGrants@state.gov and include the program name (Alumni Program) in the subject line.

REPORTING

Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.

PROGRAM DEADLINES

Please submit your grant proposal before the following deadlines:

  • March 20, 2020
  • June 12, 2020

The applicant can submit proposals on both deadlines, one application on each call.

While final approval of grants is carried out in Washington D.C., the technical review process may last up to two months.