Cultural and Educational Small Grants Program

2021 Cultural and Educational Small Grants Program

PROGRAM DEADLINE

  • April 1, 2021
  • July 1, 2021

The U.S. Embassy Tbilisi Public Affairs Section (PAS) of the U.S. Department of State is accepting applications for the Public Diplomacy Small Grants Program.  Applications will be reviewed on a rolling basis and awarded pending funding availability.  This is an Annual Program Statement, outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding.  Please carefully follow all instructions below.

PROGRAM DESCRIPTION

PAS Tbilisi invites proposals for programs that strengthen cultural ties between the U.S. and Georgia through educational and cultural programming that highlights shared values and promotes bilateral cooperation. All programs must include an American cultural element, or connection with American expert/s, organization/s, or institution/s in a specific field that will promote increased understanding of U.S. policy and perspectives.

Examples of PAS Small Grants Program programs include, but are not limited to:

  • Academic and professional lectures, seminars and speaker programs;
  • Artistic and cultural workshops, joint performances and exhibitions;
  • Cultural heritage conservation and preservation programs;
  • Professional and academic exchanges and programs;

Priority Program Areas:

  • Strengthening democratic culture, institutions, values, and civil society
  • Catalyzing more diverse and inclusive economic growth and opportunity
  • Promoting inclusion in society, for example, reaching out to people with disabilities, minorities, and socio-economically disadvantaged communities
  • Engaging local regions, especially in ethnic minority, high mountain, Internally Displaced Person (IDP) regions, and Russian-occupied territories
  • Supporting Georgia’s Euro-Atlantic integration and countering Russian malign influence 
  • Promoting innovation and STEM education

Participants and Audiences:

Priority audiences include youth, girls and women, seniors, people with disabilities, and communities outside Tbilisi, as well as audiences less-reached by other existing programming.

ELIGIBLE APPLICANTS

The Public Affairs Section encourages applications from U.S. and Georgia.

  • Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience
  • Individuals
  • Non-profit or governmental educational institutions

AWARD AMOUNT

Awards may range from a minimum of $5,000 to a maximum of $24,000

THE APPLICATION

The proposal should include:

  • SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance – individuals)
  • SF424A (Budget Information for Non-Construction programs) 
  • SF424B (Assurances for Non-Construction programs) 
  1. Summary Coversheet: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  2. Proposal (9 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise, and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives:  The “goals” describe what the program is intended to achieve.  What aspect of the relationship between the U.S. and Georgia will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
  • Proposed Program Schedule:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles, and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners:  List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  1. Budget Justification Narrative:  After filling out the SF-424A Budget, use a separate sheet of paper to describe each of the budget expenses in detail.  See section H. Other Information: Guidelines for Budget Submissions below for further information.
  2. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • Official permission letters, if required for program activities

Please ensure:

  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
  • All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.

Guidelines for Budget Justification

Personnel:  Salaries and honorariums can be funded (including the applying alumni) and should include the income tax. Please describe the salaries of staff who will be working directly on the project and the percentage of their time that will be spent on the project.

Travel:  Estimate the costs of travel and per diem for this project. It may include the driver’s salary, the hiring fee of the car, or the fuel cost.  If the project involves international travel, include a brief statement of justification for that travel. In case of the travel grant applicant is required to obtain travel insurance and provide U.S. Embassy with a copy of the insurance.

Supplies:  List and describe all the items and materials that are needed for the project.

Other Direct Costs:  Describe all other costs directly associated with the project, which do not fit in the other categories.

“Cost Sharing” refers to contributions from the organization or other entities outside the U.S. Embassy.  It also includes in-kind contributions such as volunteers’ time and donated venues.

Food:  Food and refreshments costs for conferences and networking events are allowable up to 10% of the total project costs.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages and entertainment.

Budget should include VAT and income tax.

PROGRAM COORDINATION

The U.S. Embassy Public Affairs Section administers the program.

If you have any questions about the grant application process, please contact PAS at TbilisiGrants@state.gov

Please submit your project proposals via electronic mail at TbilisiGrants@state.gov and include the program name (Cultural and Educational Small Grants Program) in the subject line.

REPORTING

Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.

PROGRAM DEADLINES

Please submit your grant proposal before the following deadlines:

  • April 1, 2021
  • July 1, 2021

The applicant can submit proposals on both deadlines, one application on each call. The technical review process may last up to two months.