Cultural Small Grants Program

Cultural Small Grants Program 2022

Funding Opportunity Number: DOS-GEO-FY22-01

Deadline for Applications:   March 15, 2022; June 15, 2022

CFDA Number and title: 19.040 – Public Diplomacy Programs

Total Amount Available: $200,000

Maximum for Each Award: $24,000

  1. PROGRAM DESCRIPTION

The U.S. Embassy Tbilisi Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Cultural Small Grants Program. This is an Annual Program Statement, outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding.  Please carefully follow all instructions below.

PAS Tbilisi invites proposals for programs that strengthen cultural ties between the U.S. and Georgia through cultural and exchange programming that highlights shared values and promotes bilateral cooperation. All programs must include an American cultural element, or connection with American expert/s, organization/s, or institution/s in a specific field that will promote increased understanding of U.S. policy and perspectives.

Examples of PAS Cultural Small Grants Program programs include, but are not limited to:

  • Artistic and cultural workshops, joint performances, festivals and exhibitions.
  • Arts related academic and professional lectures, seminars and speaker programs.
  • Cultural heritage conservation and preservation programs.

Priority Program Areas:

  • Strengthening democracy, culture, institutions, values, and civil society.
  • Supporting Georgia’s Euro-Atlantic integration and countering Russian malign influence.
  • Events that use the 30th anniversary of the establishment U.S. and Georgia diplomatic relations to foster closer people-to-people ties between the two countries.

The U.S. Embassy, Tbilisi is seeking for proposals which advance the above priority areas through arts and culture.

Participants and Audiences:

The U.S. Embassy seeks geographically and demographically diverse audiences within the country and prioritizes proposals with a significant programming component outside of the capital.  The Embassy encourages projects to focus on engaging youth, women and girls, seniors, people with disabilities, regions with ethnic and religious minority communities, Internally Displaced Persons (IDPs).

The following types of programs are not eligible for funding:

  • Programs relating to partisan political activity;
  • Charitable or development activities;
  • Construction programs;
  • Programs that support specific religious activities;
  • Fund-raising campaigns;
  • Lobbying for specific legislation or programs
  • Scientific research;
  • Programs intended primarily for the growth or institutional development of the organization; or
  • Programs that duplicate existing programs.
  1. FEDERAL AWARD INFORMATION 

Length of performance period: Up to 12 months

Number of awards anticipated: 10 awards (dependent on amounts)

Award amounts: awards may range from a minimum of $3,000 to a maximum of $24,000

Total available funding: $200,000

Type of Funding:  Fiscal Year 2022 Public Diplomacy Funding

Anticipated program start date: three months after submission deadline

 This notice is subject to availability of funding.

 Funding Instrument Type:  Grant, Fixed Amount Award, or Cooperative agreement. Cooperative agreements are different from grants in that PAS staff are more actively involved in the grant implementation.

 Program Performance Period: Proposed programs should be completed in 12 months or less.

  1. ELIGILIBITY INFORMATION

Eligible Applicants:

The Public Affairs Section encourages applications from U.S. and Georgia:

  • Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience
  • Non-profit or governmental educational institutions
  • Legal Entities of Public Law

For-profit or commercial entities are not eligible to apply.  

  1. APPLICATION AND SUBMISSION INFORMATION

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Application forms required below are available at U.S. Embassy Tbilisi web page and grants.gov

https://apply07.grants.gov/apply/jsf/opportunity/manageOpportunity.faces?oppId=336938#form:tabView:synopsis

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
  • All documents are formatted to 8 ½ x 11 paper, and
  • All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.

The following documents are required:

 Mandatory application forms

  • SF-424 (Application for Federal Assistance – organizations)
  • SF424A(Budget Information for Non-Construction programs)
  • SF424B(Assurances for Non-Construction programs)

Instructions for mandatory forms are available to download from the website with other documents.
SF424 forms do not open in any internet browsers (chrome, internet explorer…). Please make sure to download the forms on your device, open via Adobe and click enable all features.

  1. Application/Proposal (8pages maximum)
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail.
  2. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • Official permission letters, if required for program activities
  1. Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • SAM.gov registration which will generate a UEI
  • NCAGE/CAGE code

Any applicant with an exclusion in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.”

The Unique Entity Identifier (UEI) is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.  SAM.gov is the Federal government’s primary database for complying with FFATA reporting requirements.  OMB designated SAM.gov as the central repository to facilitate applicant and recipient use of a single public website that consolidates data on all federal financial assistance.  Under the law, it is mandatory to register in SAM.gov.

Starting April 2022, the UEI will be assigned when an organization registers or renews it’s registration in SAM.gov at www.SAM.gov.  To access SAM.gov an organization is required to have a Login.gov account. Organization can create an account at https://login.gov/.   As a reminder, organizations need to renew its sam.gov registration annually.

US-based organizations: A CAGE code will be automatically assigned when the U.S. organizations registers in www.sam.gov.  CAGE must be renewed every 5 years.  Site for CAGE: https://cage.dla.mil/Home/UsageAgree. Grantees may be asked for more information to finalized and must comply.

Foreign-based organizations: Must apply for a NCAGE code before registering in SAM.gov. Go to: https://eportal.nspa.nato.int/AC135Public/CageTool/home to apply for a NCAGE code.  NCAGE codes must be renewed every 5 years.

It is in the organization’s best interest to check if their CAGE/or NCAGE codes are active.  Organizations are required to register/or renew their CAGE or NCAGE codes prior to registering or renewing www.sam.gov .  Both registration and renewals for both CAGE and NCAGE can take up to 10 days.  Organization’s legal address in NCAGE/CAGE must mirror www. sam.gov.

www.sam.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM.gov.  It is the responsibility of the applicant to ensure it has an active registration in SAM.gov.

If an organization plans to issue a sub-contract or sub-award, those sub-awardees must also have a unique entity identifier (UEI number).  Those entities can register for a UEI only at SAM.gov.

If an organization does not have an active registration in SAM.gov prior to submitting an application, the application will be deemed ineligible.  All organizations applying for grants (except individuals) must obtain these registrations, the latter are free of charge.

Note: As of April 2022, a DUNS number is no longer required.

  1. SUBMISSION DATES AND TIMES

Applications may be submitted for consideration at any time before the closing date of March 15, 2022 11:59 p.m. Georgia Standard Time and June 15, 2022 11:59 p.m. Georgia Standard Time. No applications will be accepted after that date.

  1. Other Submission Requirements

All application materials must be submitted by email to tbilisicultural@state.gov

Please include the funding opportunity number in the subject line.

The application package must be archived only into ZIP archive. RAR archived packages will not be accepted.  Emails exceeding 6MB and RAR/ZIP files will not be accepted.

  1. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact PAS at: tbilisicultural@state.gov

Please include funding opportunity number in the subject line.

Note:  We do not provide any pre-consultation for application related questions that are addressed in the Annual Program Statement. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.

For additional information please see the full Annual Program Statement.